Know every vendor on your field is covered.

Fuel, catering, car services, mobile maintenance, cleaning, de-icing. Every outside company keeps its insurance, badges, training and vehicle records current in one place, and you see who is cleared before they walk into your hangar or drive onto your ramp.

Join early access Find your airport

Early access opens in 2027.

Fuel Harborline Fuel Services Cleared for KTEB

Gate 3, sample log

06:41Harborline Fuel Services
06:38Clearwater Ground Service
06:32Meridian Car Service

Every outside company on your field.

Most FBOs, operators and shops rely on a dozen kinds of vendors. Each one gets asked for proof, and each one answers differently. ClearedVendor handles all of them the same way.

Fuel suppliers and into-plane agents

Environmental and pollution liability, fueling training, vehicle permits
Caterers

Products liability, food safety permits, airside vehicle access
Car services and crew transportation

Auto liability, ground transportation permits, driver records
Mobile and AOG maintenance

Products and completed operations, hangarkeepers, technician certificates
Avionics and paint or interior shops

Subcontractor coverage, training, hangar floor access
Cleaning and detailing

Hangarkeepers, wash plans, chemical safety data sheets
De-icing, lav and water service

Equipment certifications, environmental rules, ramp access
Facility contractors

Electrical, HVAC, fire suppression and hangar door work under the tenant's lease

The paperwork is everywhere. The liability is yours.

Every FBO, operator and shop asks its vendors for the same proof: a certificate of insurance, the right endorsements, badges, training records, vehicle registration. It arrives as PDFs in someone's inbox. It gets filed. Almost nobody checks it against the actual requirement, and nobody notices when it quietly expires.

Then a fuel truck with a lapsed auto policy clips a wingtip, or a caterer's van shows up with no additional insured endorsement, and the file everyone assumed was fine is the first thing the insurer asks for.

COI_2025_FINAL_v3.pdf RE: RE: Fwd: updated insurance cert SIDA badge, expired 03/14 W-9 (unsigned).pdf van_registration.jpg Can you resend the endorsement? Training_certs_scan.pdf

Corsair Inflight Catering

Certificate of insuranceCurrent
Additional insured endorsementOn file
SIDA badges, 9 people1 expiring
Vehicle registrations, 3Current
W-9Needs signature

7 documents, one record.

It lives in inboxes.: Requests go out by email, come back as attachments and land wherever the person who handled them happened to save them.
Nobody owns it.: At most companies, whoever is free that afternoon answers the request or files the certificate.
Expirations are silent.: A policy lapses on a Tuesday. You find out after the incident, if at all.

Built to do the tedious part for you.

A preview of what early access customers will use. Every screen below is in development.

Drop in a certificate. It reads itself.

Upload or forward a certificate of insurance and the limits, endorsements, insurer and dates come off the page in seconds, checked against each customer's requirements.

Preview

General liability $1MMeets KOPF
Auto $1M on the airfieldMeets KOPF
Additional insuredFound
Waiver of subrogationNot found
ExpiresApr 1, 2027

Every vendor, one roster.

Status for every company and person on your field, by location, with the exact reason anything is flagged.

Preview

All vendorsKTEBExpiring in 30 days

Harborline Fuel ServicesFuel 100% Cleared
Corsair Inflight CateringCatering 86% W-9 due
Apex Mobile AvionicsMaintenance 92% Auto in 9 days
Meridian Car ServiceTransportation 64% No AI endorsement
Northline Aircraft CareCleaning 100% Cleared

Check in at any door.

Scan a vendor's code at the front desk, the hangar door or the ramp gate and see live status in seconds, even with weak signal.

Forward to file

Email any certificate to your ClearedVendor address and it's filed and read automatically.

Request from broker

One tap asks the vendor's insurance broker for an updated certificate.

Airport templates

Pick an airport and its published requirements load as your starting point.

90-day timeline

See every expiration coming up across all your vendors and locations.

Audit packet

Export vendor records for ARGUS, Wyvern, IS-BAO or your insurer in one file.

Text reminders

Renewal reminders by text for vendors who live on their phones, not in email.

Try it. Pick an airport.

Each sample vendor below is checked against that airport's published rules, line by line.

Sample vendors. Requirements summarized from each airport's published documents. Always confirm with the airport.

Apex Mobile Aircraft Maintenance

Mobile maintenance, 3 technicians, 2 vehicles

KSDL

Aeronautical Business PermitCleared
General liability $1M per occurrence, $2M aggregateCleared
Waiver of subrogation on all policies, workers comp includedMissing on workers comp
Auto liability $1MCleared
Employer's liability $100K / $100K / $500KCleared

Set it up once. It keeps itself current.

Vendors build one profile.
Insurance certificates and endorsements, team badges and training, vehicles and permits. Uploaded once, kept current with reminders.
You set your requirements.
Start from the airport's published rules and add your own on top: coverage types, limits, endorsements, training, vehicle rules.
Status updates on its own.
Every vendor shows as cleared, expiring or missing something, with the exact reason. Renewals get chased automatically.
Check anyone at the door.
Each vendor team member and vehicle carries a code. Scan it at the front desk, the hangar door or the gate and see current status in seconds.

See how it works

One record, every side of the field.

FBOs

See every fueler, caterer, car service and contractor working your ramp, and whether their coverage matches your lease and your customers' standards.
Operators and flight departments

Keep vendor records ready for ARGUS, Wyvern, IS-BAO and your insurer, at home base and every outstation.
MROs and avionics shops

Know the subcontractors on your hangar floor are insured and trained, and prove your own coverage to the airport with one link.
Airports

Apply minimum standards to every tenant's vendors without collecting the paperwork yourself.
Vendors

Free to keep your records and answer every customer request, with an optional Pro plan for winning new work. Share one live link with every FBO, operator, airport and airline you serve.

Independent, and built to stay that way.

ClearedVendor isn't owned by an FBO chain, an operator or a vendor. Every business on it is treated the same.

No ratings or reviews.: We show whether requirements are met. We never rank vendors.
You decide who sees what.: Vendors choose exactly which records each customer can view, and can revoke access at any time.
Sensitive records stay private.: Background checks and drug tests show as passed, with a date, confirmed by the employer. The reports themselves never leave the employer.
Gaps get flagged, never certified.: The platform shows what's on file and what's missing. Coverage decisions stay with you and your broker.

Plain answers to the questions vendors and FBOs ask.

All guides

Insurance 6 min read

How to read a vendor’s certificate of insurance in 90 seconds

A certificate of insurance is a one-page summary, not a policy. Here is how FBOs, operators and shops can read one box by box, spot the gaps that matter on an airport, and know what to ask for before a vendor touches an aircraft.
Airport access 4 min read

SIDA, AOA, GA and the front door: who needs what to get on the field

Airport access is not just the gate. Vendor teams walk in through FBO lobbies, step onto hangar floors and drive the ramp, and each step can need a different credential. Here is how airport badges and escort rules work, in plain terms.
Operations 5 min read

Vendor oversight for Part 135 operators: what auditors look for, and what the 2027 SMS deadline changes

ARGUS, Wyvern and IS-BAO audits, insurers and charter clients all ask the same question in different words: how do you know the companies touching your aircraft are qualified and covered? With the FAA's SMS deadline for Part 135 operators arriving May 28, 2027, here is how to build vendor records that hold up.

Be first on the list.

Early access opens in 2027. Tell us where you work and what you need, and we'll set you up first.

Join early access

Know every vendor on your field is covered.

Every outside company on your field.

Fuel suppliers and into-plane agents

Caterers

Car services and crew transportation

Mobile and AOG maintenance

Avionics and paint or interior shops

Cleaning and detailing

De-icing, lav and water service

Facility contractors